Microsoft Teams Overview

Purpose

Use Microsoft Teams to chat, meet, call, and collaborate securely with colleagues in one central platform.

What You’ll Need

• A Windows or Mac computer, or mobile device

• Microsoft Teams app (download from Microsoft Teams) or browser access via teams.microsoft.com

• Company Microsoft 365 account

Step-by-Step Guide

1. Sign In

   • Open the Teams app or go to teams.microsoft.com.

   • Sign in with your work email and password.

2. Navigate the Teams Interface

   • Activity: Notifications and mentions.

   • Chat: 1:1 or group instant messaging.

   • Teams: Organize conversations, files, and collaboration by department or project.

   • Calendar: Schedule and join meetings (integrated with Outlook).

   • Calls: Make voice or video calls (if enabled).

   • Files: Access recent documents or shared files from OneDrive/SharePoint.

3. Chat and Messaging

   • Start a new chat using the Chat tab.

   • Share files, emojis, or GIFs to enhance communication.

   • Use @mentions to notify specific people.

4. Meetings and Calls

   • From Calendar, click New Meeting to schedule.

   • Join meetings via Join button from Teams or Outlook invite.

   • Use screen sharing, background effects, and recording (if enabled by IT).

5. Collaboration in Teams

   • Within a Team, access Channels to keep discussions organized by topic.

   • Upload and co-author files with colleagues in real time.

   • Use integrated apps (Planner, OneNote, third-party tools) for productivity.

6. Notifications and Settings

   • Click your profile picture → Settings to adjust notifications, devices, and appearance.

   • Use Do Not Disturb when focusing.

Tips for Best Practice

• Use Teams instead of email for quicker, ongoing discussions.

• Keep channels organized (e.g., by project, client, or department).

• Mute unnecessary chats to reduce distractions.

• Record important meetings (if permitted) for later reference.

• Sync Teams with your mobile app to stay connected on the go.

Need Help?

 

Contact All in IT Solutions today for expert assistance.

• Phone: 1300 255 464
• Visit: Support Page