Setting Up OneDrive Desktop Backup

Purpose

Automatically back up important folders (Desktop, Documents, and Pictures) to OneDrive, ensuring files are safe, synchronized, and accessible from any device.

What You’ll Need

• A Windows 10 or Windows 11 computer

• The OneDrive desktop app (pre-installed on Windows; downloadable from Microsoft if missing)

• A company Microsoft 365 account

• Internet connection

Step-by-Step Guide

1. Open OneDrive

   • Click the OneDrive cloud icon in the taskbar (bottom-right of your screen).

   • If not signed in, enter your work email address and credentials.

2. Access Backup Settings

   • Right-click the OneDrive icon in the taskbar.

   • Select Settings.

   • 

   • Go to the Backup tab.

3. Choose Folders to Back Up

   • Click Manage Backup.

   • 

   • Select the folders you want to protect (Desktop, Documents, Pictures).

   • Click Start Backup.

4. Verify Backup

   • Your selected folders will now sync automatically to OneDrive.

   • Files will display a cloud icon (online only) or a green checkmark (available offline).

5. Access Backed-Up Files

   • Open File Explorer → select OneDrive – [Company Name].

   • Files are available both locally (if synced) and online via OneDrive.com.

6. Restore Files if Needed

   • Deleted files can be recovered from the OneDrive Recycle Bin.

   • Right-click a file → Version History to resto  re previous versions.

Tips for Best Practice

• Always confirm the OneDrive icon is running in the taskbar to ensure syncing.

• Use Files On-Demand to save space (right-click file → Free up space).

• Avoid storing company data outside of OneDrive or SharePoint.

• Check storage limits to ensure large backups complete successfully.

Need Help?

 

Contact All in IT Solutions today for expert assistance.

• Phone: 1300 255 464
• Visit: Support Page